Half time role includes:

Bookkeeping: Manage company and client AR, AP and banking tasks:

• Create and email advertising and sponsor invoices
• Invoice billable hours and monthly retainers for marketing clients
• Receive and record payments; make timely deposits
• Enter and pay bills
• Track sales data to assist CPA with monthly reconciliation
• Track receivables and send collection emails
• Keep accurate and orderly accounting files

Creative Production Support: Support business development and production teams:

• Provide advertisers with specs, deadlines and reminders
• Distribute ad run sheets to production managers
• Collect and distribute ad materials
• Communicate special requests or late changes to designer/client
• Review ad placements across all mediums to ensure accuracy
• Use a system to archive materials and manage files
• Work with business development staff and advertising sales account executives to secure late or missing materials
• Support business development with client outreach/follow-up
• Conduct client outreach, as needed, to ensure schedules are maintained

Other: Assist all departments with operational objectives, including:

• Vendor management of office equipment and services including copiers, printers, and internet service providers
• Provide vacation backup in key areas, as available
• Maintain and order necessary office supplies
• Take lead to maintain orderly office environment
• Facilitate company communications
• Plan team events
• Assist managers with scheduling, as needed
• Support other departments, as needed